July 1, 2016 — that is when the Department of Labor is expected to issue new rules to raise the eligibility ceiling for overtime pay from $23,660 annually to as high as $50,440.
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Telephone Timekeeping: Designed to Meet the New Challenges of 2016
New overtime regulations for home care workers combined with increased scrutiny from states of reimbursement are creating a virtual firestorm for agencies, especially in certain states.
The good news is that effective agency workforce management makes it easier than ever to manage in-home and community-based services and meet agency goals of:
- Controlling overtime
- Maximizing billable services
- Minimizing non-billable services
- Complying with ACA regulations
Here’s how:
Use Telephone Timekeeping to Stop Employees Clocking-In If:
- In overtime
- Client’s budget is exceeded
- Another employee already working with the same client
- No schedule
- Too early
Verify Attendance In Real Time:
- Capture Caller-ID with landline phones
- Capture GPS with smartphones
- Maximize billing activity while controlling payroll costs
Use Automated Alerts to Provide Warnings If:
- No-show occurs
- Employee approaching overtime
- Client’s budget exceeded
- Part-time employee working over 30 hours a week average
- Authorization expired
- Client with expired authorization receiving services
Scheduling:
- Quickly fill open shifts using availability search, avoiding employees in overtime
- Plan and publish schedules in advance to minimize overtime
- Remind employees about their next shift, reducing absenteeism, no-shows, etc.
Documentation:
- Capture documentation at end of visit in real time using a landline phone or smartphone
- Automatically report missing or incomplete documentation
Billing:
- Eliminate data entry, improve accuracy, and reduce delays
- Integrate with billing and payroll
- Generate 837’s from MITC or link to billing software of your choice